Data Protection.
What we hold about you, and your rights over it
This page is OCRA's privacy notice. It covers what personal information we hold, why, how long, how it is protected, and what you can require us to do about it.
What we hold, and why
| What | Why we hold it |
|---|---|
| Membership and contact details | To manage your membership and communicate with you |
| Athlete records, competition results, qualification | To run competition and maintain the sporting record |
| Team Ireland information | To select, register and support athletes representing Ireland |
| Club and affiliation records | To manage affiliated clubs |
| Coaching and Technical Official certification | To administer education and maintain the register of qualified people |
| Course registrations | To deliver education |
| Volunteering details | To organise volunteers at events and in programmes |
| Contact enquiries | To answer you |
| Safeguarding and disciplinary records | To meet our safeguarding responsibilities and run a fair process |
The principles we apply
Personal information is processed lawfully, fairly and transparently. It is collected for clear purposes, limited to what is reasonably necessary, kept accurate where accuracy matters, retained only as long as there is a reason to, and protected against unauthorised access, loss and misuse.
Competition results are public
A result is part of the permanent sporting record of an event, and published results include the athlete's name, category, Age Group, club or country, position, time or score, any penalties, and medal result.
That is how sport works, but it should not be a surprise: registration information tells participants where their results will appear.
Children and young people
Additional care applies. Only information required for a legitimate sporting or organisational purpose is collected, and access to it is controlled more tightly.
Security
Access is limited to people who need it for a specific OCRA purpose. We use appropriate technical and organisational measures to protect information against unauthorised access, accidental loss, disclosure, alteration, destruction and misuse.
How long we keep it
Different records need different periods, set by the reason it was collected, the sporting record, and legal, safeguarding, disciplinary and financial requirements.
OCRA does not keep identifiable personal information indefinitely on the grounds that it might someday be useful.
Your rights
Depending on the circumstances and the lawful basis involved, you may ask for access to your information, correction of it, erasure, restriction of processing, portability, or you may object to processing. Where we rely on consent, you may withdraw it.
Some rights apply only in particular circumstances and can be subject to lawful limitations — where that applies to your request, we will tell you which and why.
Making a request, or a complaint
Use the contact form under the Data Protection / Privacy category.
Members can also keep their own membership and athlete details up to date through the membership system, which is usually faster than asking us.