Data Protection.
Protecting Your Personal Information
The Obstacle Course Racing Association of Ireland (OCRA ÉIREANN) processes personal information as part of operating and developing obstacle sport in Ireland.
We are committed to handling personal information responsibly, transparently and in accordance with applicable data protection requirements.
Information OCRA May Process
Depending on how you interact with OCRA, information may relate to:
- Membership
- Event registration
- Athlete records
- Competition results
- Qualification
- Team Ireland
- Clubs
- Coaching certification
- Technical Official certification
- Course registrations
- Volunteering
- Contact enquiries
- Safeguarding processes
- Complaints and disciplinary matters
- Website and communication services
Why We Use Personal Information
OCRA may process personal information for purposes including:
- Managing membership
- Delivering events
- Managing qualification
- Operating Team Ireland programmes
- Maintaining sporting records
- Publishing competition results
- Delivering coaching and Technical Official programmes
- Communicating with members
- Responding to enquiries
- Managing clubs and affiliations
- Meeting safeguarding responsibilities
- Handling complaints
- Maintaining organisational records
- Meeting legal and regulatory responsibilities
Data Protection Principles
OCRA aims to ensure that personal information is:
- Processed lawfully, fairly and transparently
- Collected for clear and legitimate purposes
- Limited to information that is reasonably necessary
- Kept accurate where required
- Retained only for an appropriate period
- Protected against unauthorised access, loss or misuse
- Managed in a way that allows OCRA to demonstrate responsible data handling
Competition Results
Competition results form part of the sporting record of an event.
Where results are published, information may include details such as:
- Athlete name
- Category
- Age Group
- Country or club
- Position
- Time or score
- Competition status
- Medal result
Information provided during registration should make participants aware where their competition results will be publicly available.
Children and Young People
Additional care should be taken when processing personal information relating to children and young people.
Only information required for legitimate sporting and organisational purposes should be collected and access should be appropriately controlled.
Data Security
Access to personal information should be limited to people who require it for an appropriate OCRA purpose.
OCRA should use appropriate technical and organisational measures to protect information against:
- Unauthorised access
- Accidental loss
- Disclosure
- Alteration
- Destruction
- Misuse
Data Retention
Different information may need to be retained for different periods.
OCRA should not retain identifiable personal information indefinitely simply because it may someday be useful.
Retention should reflect:
- The reason the information was collected
- Sporting record requirements
- Legal requirements
- Safeguarding requirements
- Disciplinary requirements
- Financial requirements
- Legitimate organisational needs
Your Data Protection Rights
Depending on the circumstances and applicable law, individuals may have rights relating to their personal information including:
- Access
- Correction
- Erasure
- Restriction of processing
- Data portability
- Objection to processing
- Withdrawal of consent where consent is the basis for processing
Some rights apply only in particular circumstances and may be subject to lawful limitations.
Updating Your Information
Members should keep relevant membership and athlete information accurate and up to date.
Where information is incorrect, members can contact OCRA or use the applicable membership system to request or make corrections.
Data Protection Requests
Requests relating to personal information should be submitted through the OCRA contact process.
Suggested Form Category:
DATA PROTECTION / PRIVACY
Privacy Notice
A full OCRA Privacy Notice should provide more detailed information about:
- What information is collected
- Why it is collected
- The lawful basis for processing
- Who information may be shared with
- How long information is retained
- International transfers where applicable
- Individual rights
- How to make a data protection request
- How to raise a concern